Human Resources Assistant (Fixed Term Contract)

Human Resources Assistant (Fixed Term Contract) page is loaded Human Resources Assistant (Fixed Term Contract)locations: Netcare Pretoria East Hospitaltime type: Full timeposted on: Posted Todaytime left to apply: End Date: March 20, 2026 (6 days left to apply)job requisition id: JR105833 We provide meaningful careers that connect people with purpose. We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Netcare invites you to be part of our journey. ROLE SUMMARY The Human Resources Assistant is required to perform a full generalist human resources function. This includes industrial relations, recruitment and selection, training, counseling, and the supervision of administration processes. The incumbent is further required to meet tight deadlines, to be accurate, to follow policies and procedures and to interact with members of the staff, management, external companies/agencies associated with Netcare as well as members of the public. CONSISTENCY OF CARE Recruitment and selection • Compile advertisements in conjunction with line management • Advertise vacancies and complete shortlisting • Process all relevant documentation related to the recruitment and selection of staff • Liaise with external suppliers as required Orientation and onboarding • Schedule employees for orientation • Assist with monitoring the probationary period of all new staff by issuing management with a certificate to complete at the end of the period, thereafter, producing the appropriate letters. • Recon induction attendance Payroll • Ensure the collation and submission of documentation for payroll including dealing with all payroll related queries • Payroll input processing, terminations, and appointments • SANC deductions, Tax on Bonus, Retirement Fund options and contributions • Process Medical Aid applications • Ensure medical exits and appointment medical is done • Maternity processing and UIF forms Processing of claims • Process IOD claims. Create and maintain an effective monitoring system to provide progress feedback to all concerned. Leave • Monitor and produce a monthly audit all-inclusive leave report and distribute for management action on all staff who have negative and excessive leave balances. • Complete leave audit ensuring BCEA and policy compliance, processing leave encashment Uniform • Arrange and handle the complete uniform fitting for all staff members. • Ensure effective communication from suppliers regarding fitting and delivery dates. • Update uniform allowance balance on Vision and or/with HRSSC ensuring that all applicable AOD forms are completed by staff and processed for deductions via the payroll. Industrial relations • Ensure monthly IR statistics are submitted by HOD's • Submit monthly IR statistics and HRA report to the HR Manager Human resources audit and reporting • Process monthly HR reports, and other related statistical reports required by management • Audit exception reports to ensure compliance with the timekeeping system and legislation Personnel administration • Adhere to all personnel administration policies, processes, systems and procedures, ensuring that personnel records are accurate and updated • Handle all routine personnel administration queries and work requests and resolve these efficiently and effectively within required SLA's and turnaround times Typing • Take minutes at disciplinary and grievance hearings and meetings as requested • Process and distribute all requests or schedules for meetings and training • Assist in the typing of Human Resources related documents are requested • Type minutes of EE meetings and ensure distribution of minutes to wards and members of the committee within one week of the meeting Filing • Create and maintain an appropriate filing system to ensure an accurate record of all reports and other documents is maintained. • Archive personnel files • File employee personnel records • File HR Manager memos, minutes on a weekly basis Queries • Attend promptly and politely to all human resources related queries from internal and external customers telephonically, in person and in writing as appropriate. • Direct customers efficiently and politely to the correct source where it is not possible to deal with queries. Human resources administration • Order name badges, process necessary certificates, arrange vouchers and assist with the arrangements for presentations. • Assist with the preparation of a monthly farewell presentation for staff who have terminated. • Generate and update a birthday list regularly for distribution to all management monthly. TRANSFORMATION OF OUR SOCIETY Learning and development • Assist with planning and organizing of all training and orientation programmes, including sending out invitations, reminders to the staff, booking of venue, setting up, catering booking • Assist in the compilation of the workplace skills report, annual training report and discretionary grant application • Co-ordinate training venue, catering, and equipment requirements for training and functions co-ordinated by human resources • Assist with arranging various in-service programs such as HIV Awareness, computer literacy training, fire training • Ensure that training registers are forwarded for capturing to HRSSC within one week of completion of training Project management • Assist with Human Resources related projects on an ad hoc basis as required • Active involvement in the accreditation process Personal and professional development • Assume responsibility for own personal and professional development • Keep up to date with Netcare's evolving policies and proceduresSKILLS PROFILEEDUCATIONEssential• A three-year Degree or a Diploma in human resources management or related studies or studying towards or an equivalent NQF level 7 qualification.WORK EXPERIENCEEssential• Minimum of 1 - 2 years human resources generalist experienceKNOWLEDGEEssential• Good working knowledge of the Basic Conditions of Employment Act• Computer literacy is essential PHYSICAL REQUIREMENTSIn the event of any physical or psychological limitation that may impair the employee's ability to perform the required job function, the employee must consult the employer for reasonable accommodation.WORKING CONDITIONS• Professional flexibility in working hours while supporting daily business hours.• Will interact with internal and external customers through several different means.Join the team committed to providing the best and safest health and care. We provide meaningful careers that connect people with purpose. We attract highly skilled, engaged, and performing employees who are passionate about providing quality health and care. By joining Netcare, you will feel a great sense of inclusion and belonging as part of a family that cares about your growth and wellbeing. You will work with the best-in-class technology with high standards of health and safety. We offer competitive remuneration and benefits that are benchmarked against the best market trends. You will enjoy a fulfilling career working in a high performance, values driven organisational culture that values diversity.The Netcare Group offers a wide spectrum of career opportunities within various disciplines including nursing, emergency medical services, pharmaceutical services, information technology, human resources, finance and administration, procurement, technical and maintenance and marketing. Our recruitment process typically follows the following steps: Should you be shortlisted for the position, you will be contacted by the relevant HR Department to arrange an interview. Our selection process may further include employee risk assessments