Lease Administrator

Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.

• Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:
  • Terminates tenant accounts on instruction and notifies departments
  • Captures journal entries:
    • Lease Fees & Deposits & appropriation of deposits
  • Advises meter readers of changes
  • Arrange invoices for tenants paying deposits/rental in advance
  • Upload all relevant documents to BOL & send original lease for archiving
  • Electricity & Water Adjustments - Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments
  • Send tenant copies of signed lease & offer
  • Credit rating procedure
  • Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:
    • Drafts and prepares leases
    • Keep register of all lease movements
    • Captures and Processes lease agreements via owner's approval form
    • Cedes leases
    • Prepares, cancels and amends Lease agreements, Addenda and Suretyships
    • Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports accordingly
    • Reconciliation of deposit account
      • Adhering to assigned deadlines & timelines as required
    • Ensuring all processes in terms of lease tracking are adhered to
    • Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management
      • Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Property Administrator on tenant movement)
      • Assists Portfolio Management personnel as needed
      • Keeps management informed of area activities and of any significant problems
      • Attends and participates in management meetings & take minutes of such meetings
    • Assumes responsibility for related duties as required or assigned
      • Completes special projects as assigned
      • Any other duties related to loading and processing of lease renewals & administration thereof
      • Update & maintain lease audits
      • Update & maintain building lease profiles
      • Upload monthly leasing reports for management packs
      • Prepare monthly executive summary for reporting to leasing manager
  PERFORMANCE MEASUREMENTS
  • Lease documents, records, and reports are accurate, current, and timeously submitted
  • Good working relations exist with company personnel
  • Good communication and coordination exist with Leasing Manager - Provide Assistance as and when required
  • Management is appropriately informed of area activities
  • Lease administration is completed in accordance with established standards, policies, and procedures
  QUALIFICATIONS
  • Education/Certification: Matric
  • Good understanding of "Legal Leases"
  • Basic understanding of accounting practices
  SKILLS/ABILITIES
  • Well organized and detail oriented
  • Good math skills
  • Excellent grammar and spelling skills in business
  • Good attention to detail and accuracy
  • Cooperative and willing to assist others
  • Excellent communication skills
  • Administration skills
  • Dependable
  • Self-starter
  • Excellent computer skills
  • Flexible
  • Good interpersonal skills
  • Able to use PC, calculator, and other basic business mechanisms