Ward Administrator

Ward Administrator page is loaded Ward Administratorremote type: Onsitelocations: Netcare Femina Hospitaltime type: Full timeposted on: Posted Todaytime left to apply: End Date: March 21, 2026 (8 days left to apply)job requisition id: JR105785 We provide meaningful careers that connect people with purpose. We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Netcare invites you to be part of our journey. ROLE SUMMARY The incumbent will be responsible for the co-ordination of all secretarial and administration work in the Theatre. The Theatre Administrator is also responsible for receiving all Representatives, visitors, and doctors in the Theatre and to make them feel welcome. The incumbent is further responsible for assisting data captures with problem solving of error logs on MoBit. The incumbent will further be required to assist the Theatre staff and the Unit Manager with assigned duties.KEY WORK OUTPUT AND ACCOUNTABILITIESOPERATIONAL EXCELLENCETelephone EtiquetteAnswers the telephone in a friendly and professional manner.Takes messages for staff, patients and doctors.Bed BookingsEnsure all new theatre cases are opened on SAP in to make it possible to capture stock on MoBit.Update theatre lists with all relevant information and bed numbers, print and send to wards, reception and management.Assist with bed booking when required.TransfersEnsure suitable arrangements are made with the ward/ICU staff that patient from Theatre is being transferred to or from ward or ICU.Inform and confirm the relevant nursing staff about the transfer arrangement e.g. ICU. Make sure bed is brought from ICU to theatre.Ensure the patients families are informed of the transfer if unexpected.Ward Staff AdministrationAssist with staff shift planning in the Theatre if required.Schedule nursing staff hours on Kronos system. Assist with editing of time cards on Kronos.Complete and update "Monthly Register" for learners.Ensure that the nursing staff are informed of new memorandums distributed by the business.Transcribe off duties to staff allocation book.Take minutes of staff meetings.Schedule nursing staff on TRTP.Keep call lists up to date.General TasksMaintain excellent customer care with all ward stakeholders.Maintain monthly stats of Theatre cases.Stock ordering on MyMarket.Complete job cards. Log job cards timeously and follow up on completion.Ensure that the nurse's station & ward reception area is neat and tidy at all times.Update Blue Bird daily.Load calls and travelling of staff.Opening of staff files for Agency.Assist with Theatre list for the next day.Ordering of staff and doctors meals daily, including ordering staff's meal tickets.Monthly reporting on Doctors slate utilization.Keep files updated in TheatreGROWING WITH PASSIONATE PEOPLEPersonal and professional developmentAssume responsibility for own personal and professional development.Keep up to date with Netcare's evolving policies and procedures.Join the team committed to providing the best and safest health and care. We provide meaningful careers that connect people with purpose. We attract highly skilled, engaged, and performing employees who are passionate about providing quality health and care. By joining Netcare, you will feel a great sense of inclusion and belonging as part of a family that cares about your growth and wellbeing. You will work with the best-in-class technology with high standards of health and safety. We offer competitive remuneration and benefits that are benchmarked against the best market trends. You will enjoy a fulfilling career working in a high performance, values driven organisational culture that values diversity.The Netcare Group offers a wide spectrum of career opportunities within various disciplines including nursing, emergency medical services, pharmaceutical services, information technology, human resources, finance and administration, procurement, technical and maintenance and marketing. Our recruitment process typically follows the following steps: Should you be shortlisted for the position, you will be contacted by the relevant HR Department to arrange an interview. Our selection process may further include employee risk assessments which includes employment references, credit, criminal and qualification checks. Should your application be successful, our human resources department will provide you with a formal letter of appointment and will contact you with information to facilitate your onboarding process. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within 30 days of the closing date of this advert, should consider their application as unsuccessful. Our story begins with our values and our behaviours. We are motivated by a belief in the sanctity of human life. We see it as a privilege to serve South Africans in their time of greatest need and vulnerability.To this end, we constantly explore new ways to blend compassion with cutting edge capabilities. But while much has been said about our world class facilities, our global benchmarks and clinical best practice, our greatest strength is our people. People who care for other people. Our Netcare people At Netcare, our people are the heartbeat of our organisation. We strive to grow with talented, compassionate people. Our people come from diverse backgrounds and cultures, and are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Our values and behaviours reflect our belief in human dignity, and guide how we treat each other.