Procurement & Creditors Clerk

Our Client is seeking a detail-oriented and proactive Procurement & Creditors Clerk to manage the full supplier lifecycle within a construction environment. The role is responsible for sourcing and negotiating competitive supplier quotes, managing purchase orders, processing and reconciling supplier invoices, and ensuring accurate, timely payments.

This position plays a critical role in securing materials and services at optimal pricing while maintaining strong supplier relationships and accurate financial records.

• Matric (Grade 12) with Accounting and/or Mathematics (required)
• Experience within a construction environment (essential)
• Financial or Procurement-related tertiary qualification (advantageous)
• 3-5 years' experience in creditors/accounts payable
• Proven procurement or buying experience, preferably within construction or building
• Proficiency in accounting and procurement software (e.g. Xero, ApprovalMax, BuildSmart, or similar)
• Strong MS Excel skills; SmartSheets experience is an advantage

• Procurement / Buying
• Source and obtain competitive quotes for construction materials, plant hire, and related services
• Manage purchase orders and ensure timely delivery of goods to site
• Negotiate pricing, terms, and discounts with suppliers
• Maintain and update the approved supplier database
• Monitor stock and material requirements, including long-lead items, in collaboration with site teams
• Resolve supply or delivery issues promptly and effectively

• Receive, verify, and process supplier invoices
• Match invoices against purchase orders and delivery notes
• Reconcile supplier statements and resolve discrepancies
• Prepare monthly payment batches in line with company cash flow
• Ensure payments are made within agreed terms and negotiate settlement discounts where applicable
• Maintain accurate and well-organised creditors' records for audit purposes

• Assist with reconciliations and weekly reporting
• Maintain proper electronic and hard-copy filing systems
• Provide ad hoc administrative support to Finance and Project teams

• High attention to detail and accuracy
• Strong negotiation and communication skills
• Ability to work under pressure and meet deadlines
• High level of integrity and professionalism
• Well-organised, proactive, and able to multitask effectively
• Team player with the ability to liaise between Finance and Site teams

• Reports to: Managing Director / Finance Manager
• Works closely with: Site Managers, Quantity Surveyors, and Suppliers